PRIVACY POLICY

In India, The Climate Reality Project is hosted by The Climate Project Foundation.

The purpose of this document is to set out the policies of The Climate Project Foundation (TCPF) in relation to the collection, holding, use and disclosure by TCPF of personal information relating to an individual.

1. COLLECTION OF INFORMATION 

1.1 TCPF collects personal information about individuals where that information is necessary for any of the following primary purposes:
 

  • fulfilling TCPF’s role in educating the community about issues of environmental significance;

  • assisting TCPF to participate in relevant civic and political debates;

  • identifying environmental breaches and highlighting environmental concerns;

  • notifying individuals of TCPF’s activities and campaigns;

  • forging corporate and professional alliances to achieve environmental outcomes;

  • seeking new members and processing, renewing and maintaining TCPF memberships and subscription services; and

  • increasing TCPF’s financial support, through various fundraising activities, in order to maintain and enhance TCPF’s campaigning capacity.
     

1.2 TCPF will only collect personal information by lawful and fair means and not in an unreasonably intrusive way.

1.3 At or before the time TCPF collects personal information about an individual from an individual, TCPF will take reasonable steps to ensure that the individual is aware of:
 

  • the identity of TCPF and how to contact TCPF;

  • the fact that he or she is able to gain access to the information;

  • the purposes for which the information is collected;

  • organisations (or the types of organisations) to which TCPF usually discloses information of that kind;

  • any law that requires the particular information to be collected; and

  • the main consequences (if any) for the individual if all or part of the information is not provided.
     

1.4 If it is reasonable and practicable to do so, TCPF will collect personal information about an individual only from that individual.

1.5 If TCPF collects personal information about an individual from someone else, it will take reasonable steps to ensure that the individual is or has been made aware of the matters listed in paragraph 1.3. 

2. USE AND DISCLOSURE

2.1 TCPF may sometimes use or disclose personal information about an individual for a purpose (the secondary purpose) other than the primary purpose, for example. TCPF may disclose personal information to other environmental organisations when planning and coordinating a particular campaign. However, TCPF will only use or disclose personal information about an individual for a secondary purpose in limited circumstances.

2.2 TCPF may use personal information about an individual for a secondary purpose if:

  • the secondary purpose is related to the primary purpose of collection; and

  • the individual would reasonably expect TCPF to use or disclose the information for that secondary purpose; and

  • the use is made by an employee, agent or contractor of TCPF, in the performance of that persons duties for TCPF; or

  • the individual has consented to the use or disclosure.

     

2.3 In this Policy:

CONSENT means voluntary and informed agreement to some act, practice or purpose. TCPF will, wherever possible, seek consent from individuals before using their personal information for a secondary purpose.

2.4 TCPF  may use personal information about an individual for the secondary purpose of promoting TCPF products, activities, materials, educational resources and competitions to the individual and to inform the individual of issues of environmental significance generally (direct marketing). TCPF may also engage third party service providers to assist TCPF in conducting these direct marketing activities.e

2.5  TCPF will only use personal information about an individual for direct marketing in circumstances where:
 

  • it is impracticable for TCPF to seek the individual’s consent before that particular use;

  • in each direct marketing communication with the individual, TCPF draws to the individual’s attention that he or she may express a wish not to receive any further direct marketing communications;

  • the individual has not made are quest to TCPF not to receive direct marketing communications; and

  • each written direct marketing communication by TCPF with the individual sets out TCPF s business address and telephone number and, if the communication with the individual is made electronic  means, a number or address at which TCPF can be directly contacted electronically.


3. DATA QUALITY

TCPF will take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up-to-date.

4. DATA SECURITY

4.1 TCPF will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. 

4.2 TCPF will take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for any purpose for which the information may be used or disclosed.

5. OPENNESS

5.1 TCPF has set out in this document its policies on the management of personal information. TCPF will make this document publicly available on its website and will send out a hardcopy of this policy to anyone who asks for it. 

5.2 On request by a person, TCPF will take reasonable steps to let the person know, generally, what sort of personal information TCPF holds, for what purposes, and how it collects, holds, uses and discloses that information.

6. ACCESS AND CORRECTION

6.1 If TCPF holds personal information about an individual, TCPF will generally provide the individual with access to the information on request by the individual. TCPF may refuse an individual access  to his/her personal information if:
 

  • providing access would have an unreasonable impact upon the privacy of other individuals; or

  • the request for access is frivolous or vexatious; or

  • providing access would be unlawful; or

  • denying access is required or authorised by or under law; or

  • providing access would be likely to prejudice an investigation of possible unlawful activity; or

  • providing access would be likely to prejudice:

    1. the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law; or

    2. the enforcement of laws relating to the confiscation of the proceeds of crime; or

    3. the protection of the public revenue; or

    4. the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct; or

    5. the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders; by or on behalf of an enforcement body.

6.2 An individual can request access to, and/or request the correction of personal information held by TCPF  Such a request can be made by writing to or emailing the TCPF Privacy Officer.

6.3 If TCPF holds personal information about an individual and the individual is able to establish that the information is not accurate, complete and up-to-date,TCPF will take reasonable steps to correct the information accordingly.

6.4 TCPF will provide reasons for denial of access or a refusal to correct personal information.

7. ANONYMITY 

Wherever it is lawful and practicable, individuals will have the option of not identifying themselves when dealing with TCPF  For example, donations made to TCPF can be made anonymously.

8. FURTHER INFORMATION AND COMPLAINTS 

If you require any further information regarding this Privacy Policy, or you wish to complain to the TCPF in relation to the manner in which it has dealt with your personal information, please contact the TCPF Privacy Officer as follows:    

Aditya Pundir
Country Manager 
The Climate Reality Project India 
apundir@climatereality.com